All California employers are required to report information about new employees to the California New Employee Registry. This includes all businesses, state and local government employers, nonprofit organizations, and household employers, regardless of the number of employees.
Every newly hired or rehired employee must be reported to the California New Employee Registry. This includes employees of all ages, those who work less than a full day, part-time and seasonal employees, and those who discontinue their employment prior to the 20th day of work.
If you acquire an ongoing business and employ any of the former owner’s workers, these employees are considered new hires and should be reported to the New Employee Registry. If you change your entity type (sole proprietorship to partnership, partnership to corporation, etc.), it is not necessary to report the workers that continue working for you.
Employers may use any of the following to report new employee information:
- Submit a Report of New Employee(s) (DE 34) electronically with, e-Services for Business. (Minimum browser requirements: Best viewed using Internet Explorer 8.0 or higher. If you do not have any of these versions, they can be downloaded from http://www.microsoft.com/windows/internet-explorer/); or
- Submit a paper Report of New Employee(s) (DE 34). A fill-in DE 34 can be downloaded if you have the Adobe Reader. Forms may also be ordered on the Internet Order Form or by calling our toll-free number (888) 745-3886 or visiting your nearest Employment Tax Office. You may also print your data directly from your computer to the DE 34 by following the Print Specifications; or
- Submit a copy of the employee’s W-4 form, but you must add the employee’s start-of-work date, your California employer account number and Federal employer identification number (FEIN) to the W-4.
- You may create your own form with the required information.