List of Online Invoicing Software for Small Businesses

Online invoicing software enables businesses to create, send, and manage invoices electronically while tracking payments and improving cash flow. These tools are widely used by freelancers, service providers, and small businesses that want to simplify billing, reduce manual work, and accept online payments.

Most online invoicing platforms are cloud-based and include customizable invoice templates, automated payment reminders, recurring invoices, and integrations with payment processors. Pricing models range from free invoicing tools to subscription-based plans with more advanced automation and reporting features.

Wave Invoicing

Wave’s invoicing software is designed for freelancers and small businesses that want to create and send professional invoices without a monthly subscription. Wave allows users to send unlimited invoices and estimates, customize templates, and track payment status from a central dashboard.

Wave does not charge a monthly fee for invoicing. Businesses typically pay only payment processing fees when accepting online payments, commonly around 2.9% plus a small fixed fee per card transaction, with lower fees for bank transfers.

FreshBooks Invoicing

FreshBooks invoicing tools are part of a broader cloud-based accounting platform. FreshBooks enables businesses to create professional invoices, automate recurring billing, send payment reminders, and accept online payments directly from invoices.

FreshBooks commonly offers a free trial for new users. Paid plans often fall in the approximate range of $20 to $90 per month, depending on the plan level and the number of clients supported.

Square Invoices

Square Invoices provides a free online invoicing solution that allows businesses to send unlimited invoices and accept online payments. The platform includes real-time invoice tracking, recurring invoices, and mobile invoicing features.

There is no monthly fee for basic invoicing. Businesses typically pay payment processing fees when customers pay online, often around 2.6% plus a small fixed amount per transaction. Square also offers optional paid plans with additional features.

Zoho Invoice

Zoho Invoice is an online invoicing platform aimed at freelancers and small businesses. It supports customizable invoice templates, automated payment reminders, expense tracking, and customer portals for viewing invoices and payment history.

Zoho Invoice offers a free plan for basic invoicing needs. Businesses that require additional automation, users, or integrations can upgrade to paid plans, which typically range from about $20 to $70 per month depending on features and usage.

QuickBooks Online Invoicing

QuickBooks Online invoicing is included as part of Intuit’s full accounting platform. Users can create custom invoices, automate recurring billing, track invoice status, and accept online payments while keeping invoicing data connected to bookkeeping and financial reports.

QuickBooks Online typically offers a free trial. Subscription plans that include invoicing generally start at around $38 per month and can exceed $100 per month for higher tiers with advanced accounting and reporting features.

Invoicera

Invoicera is an online invoicing and billing platform designed for small businesses and service providers that want invoice automation and client management tools. Invoicera supports features such as recurring billing, multi-currency invoicing, and expense tracking.

Invoicera offers a limited free option for small usage levels. Paid plans typically start at around $15 per month and increase based on features, users, and client volume.

Invoicely

Invoicely provides online invoicing software focused on simplicity and international billing. The platform supports multi-currency invoicing, recurring invoices, and online payments.

Invoicely offers a free plan with basic features. Paid plans usually begin at approximately $10 per month, depending on usage and feature requirements.

Scoro

Scoro is a business management platform that includes invoicing as part of a broader suite of tools. In addition to invoicing, Scoro supports project management, budgeting, and reporting for professional service businesses.

Scoro is offered as a subscription-based platform, with pricing commonly starting around $26 per user per month and increasing based on features and team size.

Due

Due focuses on online payments and invoicing for businesses that want to get paid faster. The platform supports invoicing, recurring billing, and multiple payment options.

Due typically uses transaction-based pricing for payment processing rather than a fixed monthly subscription, with costs depending on payment method and volume.

How to Choose Online Invoicing Software

When choosing invoicing software, consider how you bill customers and how you want to get paid. For example, freelancers may prefer simple invoice creation and low costs, while growing businesses may need recurring billing, multiple users, and integrations with bookkeeping or accounting platforms.

It is best to confirm each provider’s current plan details and fees directly on the provider’s website, especially for payment processing rates and any promotional pricing.

Conclusion

Online invoicing software can streamline billing, improve cash flow, and reduce administrative overhead. Solutions such as Wave, FreshBooks, Square Invoices, Zoho Invoice, QuickBooks Online, Invoicera, Invoicely, Scoro, and Due offer different approaches, pricing models, and feature sets.

By reviewing official feature descriptions and pricing information published by each provider, businesses can choose an invoicing platform that fits their workflow today while supporting future growth.